Preliminary Draft/Unapproved Minutes

 

MINUTES OF THE REGULAR MEETING OF THE TOWN OF ELLICOTT PLANNING BOARD HELD AT THE ADMINISTRATION BUILDING, 215 SOUTH WORK ST., FALCONER, NY ON NOVEMBER 14, 2001 AT 7:00 P.M.

 

PRESENT:  Chairman Dan Evans, Pat McLaughlin, Ron Calanni, Gary Swanson, Dave

                      Carlberg and Attorney William Wright

 

ABSENT: Becky Goodell and Bob Pickett

 

Chairman Evans called the meeting to order at 7:00 P.M.

 

Motion made by Pat McLaughlin, seconded by Dave Carlberg to approve the minutes of the October 10, 2001 meeting.

 

Chairman Evans informed the Board that the Bethel Baptist Church had withdrawn their application for the modifications to their site plan for a playground.

 

Tom Shelters and Jerry Erickson, P.E., addressed the Board on the continuation of the site plan for clearing and leveling of Mr. Shelters property on South Work Street Ext., Falconer, NY for a future business site.

 

The plans had not changed since the October meeting and Mr. Shelters and the Board members discussed how Mr. Shelters wanted to proceed. He could do the project in phases or get the complete project approved. 

 

Discussion followed on:

1)      the drainage – if Mr. Shelters wants the complete project approved he must have a larger pond and additional DI’s for the drainage -  Mr. Erickson said he had provided the drainage calculations for Mr. Woodbury

2)      the lighting  - there will be a light at the entrance of the driveway and farther back along the drive – these  must be shown on the plans

3)      the signage – Mr. Shelters would have to comply with the code and get a permit from Mr. Woodbury

4)      the fence – the fence needs to be shown on the plans and on will run northeast to southeast and southeast to the corner along the Beckers property – the fence will go completely around Mr. Shelters property.

 

Mr. Thomas Becker, 2557 South Work St Ext., Falconer, NY, had concerns with the fence and the maintenance of the slope along his property. He asked if the fence would be installed before the project started. He also had questions about the slope along June Studds property.

 

There was a lengthy discussion about what was missing on the plans and if Mr. Shelters wanted approval for the complete project. Mr. Shelters was told if the Board approved the complete project

PLANNING BOARD

NOVEMBER 14, 2001

PAGE TWO

 

he would have to build the pond large enough  and put in all the drainage for the complete project from the beginning and not do it in phases.  He would have to put the fence and lighting in according to the site plan.  If he were not able to complete the project within a year he would have to come back for an extension or a modification to the site plan.

 

Mr. Shelters stated he wanted the Board to approve the complete project.

 

The Board reviewed section 121-11 (site plan checklist). They noted:

1)      that Mr. Erickson had provided the drainage calculations to Mr. Woodbury

2)      the lot would be graveled and not paved

3)      the fence needed to be shown on the plans

4)      the lighting needed to be shown on the plans

5)      sign would need a permit from Mr. Woodbury

6)      approval would be with no office -  if Mr. Shelters wanted one in the future he would have to come back before the Board

7)      the banks will be seeded – the Board waived the landscaping plan

8)      the construction will start in the Spring

After discussion with the Attorney, engineer and the applicant the Board decided they needed the revised plans showing the items mentioned before they could approve the site plan. They told Mr. Shelters they would like him to come back when he has the revised plans complete. He would have one year from the date of approval to complete the site plan.

 

Motion made by Pat McLaughlin, seconded by Dave Carlberg to table this site plan for Tom Shelters until Mr. Shelters has submitted the revised plans.

 

Carried.                   Ayes-5               Noes-0                Absent-2

 

Dr. Gordon Wuebbolt, M.D., and Jerry Erickson, P.E., presented site plans to remodel the residence at 462 Fairmount Ave., W.E., Jamestown, NY into a medical office and construct a parking lot.

 

Mr. Erickson reviewed the plans for  the Board members and stated:

1)      the inside would be remodeled as a medical office and the upstairs would be made into a small apartment

2)      the drainage calculations were given to Mr. Woodbury

3)      a permit was required from the State

4)      there would  be 15 parking spaces

5)      they would remove some of the hedge row

6)      there will be no retail sales

7)      there will be a sign 4’ x 8’ similar to the sign next door

 

PLANNING BOARD

NOVEMBER 14, 2001

PAGE THREE

 

Dr. Weubbolt told the Board that the hours of operation for now would be just two days a week from 8:00 A.M. to 5:00 P.M.

 

Attorney Wright said that the will need a variance for the sign because it was over the allowed square footage. 

 

The neighbors in attendance reviewed the plans with Mr. Erickson and had no concerns.

 

The Board members went over the site plan checklist and noted:

1)      the drainage calculations had been provided by Mr. Erickson

2)      the driveway would be paved

3)      there will be no exit onto Fairmount Avenue – the traffic will enter and exit onto Butts Avenue

4)      there will no dumpster

5)      there will be no retail sales

6)      there will be a security light only on the building

7)      the construction will start as soon as possible and they will pave the parking lot in the Spring

 

Pat McLaughlin said it should be noted that the size of the sign would have to be changed or the applicant would have to get a variance.

 

Mr. Erickson told the Board that the Highway Superintendent had reviewed the plans.

 

The Board members continued with the EAF. Attorney Wright stated that this proposed project does not exceed any Type I threshold in 6NYCRR part 617.4 and will not receive coordinated review.

 

The Planning Board noted that this was in a professional zone and was not in the historical register. They determined that this proposed project would not result in any significant adverse environmental impacts.

 

Motion made by Pat McLaughlin, seconded by Ron Calanni to have Chairman Evans check the box stating the made the determination and have Chairman Evans sign the EAF form on behalf of the Planning Board.

 

Carried.                  Ayes-5                Noes-0             Absent-2

 

Motion made by Ron Calanni, seconded by Pat McLaughlin to approve the site plan for Dr. Weubbolt for the remodeling of the residence at 462 Fairmount Ave., W.E., Jamestown, NY into a medial office and construct a 15 space parking lot. They noted that the applicant would have to get a variance for the 4’ x 8’ foot sign.

 

PLANNING BOARD

NOVEMBER 14, 2001

PAGE FOUR

 

Carried.                      Ayes-5                         Noes-0                     Absent-2

 

Motion made by Pat McLaughlin seconded by Gary Swanson to adjourn the meeting at 8:43P.M.

 

Carried.                       Ayes-5                       Noes-0                      Absent-2

 

________________________________________ 

Valerie Pierce, Secretary