Preliminary Draft/Unapproved Minutes

 

MINUTES OF THE REGULAR MEETING OF THE TOWN OF ELLICOTT PLANNING BOARD HELD AT THE ADMINISTRATION BUILDING, 215 SOUTH WORK ST., FALCONER, NY ON JULY 10, 2002 AT 7:00 P.M.

 

PRESENT:  Chairman Dan Evans, Becky Goodell, Gary Swanson, Mike Mogenhan, Attorney

                      William Wright and Code Enforcement Officer Randy Woodbury.

ABSENT:    Ron Calanni, Bob Pickett and Dave Carlberg

 

Motion made by Gary Swanson, seconded by Mike Mogenhan to approve the minutes of the June 12, 2002 meeting.

 

Carried.              Ayes-4                    Noes-0                Absent-3

 

The Applicant for the Patric/Aversa sub-division requested their site plan be tabled until the August meeting. Mr. Woodbury told the Board that he had received plans to review and the applicant wanted the Board to set the public hearing once they had reviewed the plans.

 

Mr. Woodbury had provided the Board with photos taken 7/03/02 of the Tanglewood Manor property at 560 Fairmount Ave., W.E., Jamestown, NY.  Attorney Wright asked the Board if they wanted to change or add anything to the landscaping to mitigate the building being closer to the property line.  Mr. Woodbury stated that Tanglewood was in compliance with the planting schedule that was part of the site plan approval.

 

Motion made by Mike Mogenhan, seconded by Gary Swanson to accept the revised plans for Tanglewood Manor at 560 Fairmount Ave., W.E., Jamestown, NY.

 

Carried.                   Ayes-4                    Noes-0                  Absent-3

 

Mr. Woodbury informed the Board that the engineer for Dr. Lisciandro was revising the plans for the additional paving at 816 Fairmount Ave., W.E., Jamestown, NY. They are looking at the zoning issues and would decide if they would go before the Zoning Board of Appeals.

 

Arron Tiller, Kessel Construction, Inc. presented site plans for a new 48,000 SF pre-engineered metal building for Monarch Plastics in the Mason Industrial Park. 

 

Mr. Tiller told the Board members that they have reviewed the drainage with the Chautauqua County DPF and there is already a detention pond on the IDA property.  Mr. Tony Raffa  told the board that the IDA was responsible for the pond.  

 

Attorney Wright asked about the property lines and the set backs. He suggested to Mr. Raffa that if the deed had not been drawn up it might be easier for Monarch Plastics to purchase additional property than to try and change the plans for the set backs which have to be 50 feet in an Industrial Park.

 

PLANNING BOARD

JULY 10, 2002

PAGE TWO

 

Jamie Richir, Peck Settlement Road, Jamestown, NY told the Board she had concerns with the buffers that were suppose to be along Willard and Peck Settlement Roads. She also stated that some of the property had not been maintained.

 

Tim Wright, 1835 Willard St. Ext., Jamestown, NY stated he would like buffers along Willard Street because he can hear the air conditioning units and heaters.  He told the board there also are access roads from Willard Street.

 

Chairman Evans asked Mr. Woodbury if he had received any complaints on the property.  He had received no complaints but said he could approach Serta. Attorney Wright suggested that Mr. Woodbury pull out the plans and see if Serta was in compliance with the site plan planting schedule.

 

Discussion followed and Mr. Raffa said he thought that IDA is the owner and would be responsible for the buffers and access roads from Willard Street.

 

Marilyn Nelson, 1922 Willard St. Ext., Jamestown, NY asked who the contractor was for this project because they had problems during the Serta Project with Kessel Construction. She told the Board there is illegal dumping along their property line that started when the Ganey farm was there but had been added to since.  She said they had been promised it would be cleaned up.  She said that there were trees along the Serta plant but none along the Willard Street side. She told the Board there is also standing water on the site and the field was not mowed or maintained. Mrs. Nelson also had questions concerning Monarch Plastics business.

 

Mr. Woodbury said he would check into these issues but reminded the neighbors they needed to call him if they had concerns. He was not aware of any problems in Mason Industrial Park.

 

Don Olander, owner of Monarch Plastics, explained that his business was ejection molding and they had no stamping machines.  He presently has 40 employees and hopes to increase that number.  They will be in a single story building. They have 3 shifts around the clock.

 

Neighbors were invited to review the plans along with the Board members. Discussion followed between the neighbors, Board members, Mr. Tiller and Mr. Olander concerning:

1)      outdoor storage

2)      lighting

3)      shipping and receiving

4)      increased traffic

5)      signage

6)      parking spaces

7)      possible berm or trees along the parking lot to alleviate the traffic lights

8)      project construction schedule

 

PLANNING BOARD

JULY 10, 2002

PAGE THREE

 

Mr. Tim Wright said that during the Serta project a temporary staging area was set up with access roads from Willard Street. He feels that this creates a public safety issue.

 

Dick Kessel, owner of Kessel Construction, introduced himself and apologized for any problems during the Serta project but stated he had not been aware of any issues. He asked the neighbors to contact him personally is there were any problems during the Monarch Plastics project.

 

The Planning Board went over the site plan checklist noting:

 

1)      the property lines need to be shown on the plans – Monarch Plastics could purchased additional land  to meet the set back requirements

2)      storm water management study was provided by Mr. Tiller

3)      Board needs to confirm that the environmental study done for the Industrial Park anticipate this building – Board could render new findings based on County environmental study

4)      paved parking – no pedestrian access – need 3 handicapped parking spaces

5)      drainage – Board will have Highway Superintendent review and he will decide if the Town engineer will have to review the storm water calculations

6)       dumpster needs to be shown on the plans

7)      there is public sewer and water

8)      fire hydrants need to be shown on plans

9)      utilities need to be located on the plans

10)  signage – building only – Mr. Olander was told he would be allowed a sign on the marquee at the entrance of the Industrial Park

11)  Board need a planting schedule with the plans – Mr. Olander agreed to evergreen trees south to north along the parking lot

12)  Lighting needs to be shown on plans - Tim Wright suggested that the poles shine toward the building and Mr. Olander agreed

13)  construction will begin as soon as the plans are approved and will take approximately six months

 

Mrs. Nelson asked about the truck traffic and asked that the trucks not be left running during loading and unloading because of the fumes and noise.

 

Mr. Olander stated that the trucks are in and out and not there long. They will load and unload in the upper corner of the property and there will be approximately three trucks a day.

 

Attorney Wright asked Mr. Woodbury if there were regulations on trucks running. Chairman Evans stated he thought that was now regulated by the Health Department.

 

 

PLANNING BOARD

JULY 10, 2002

PAGE FOUR

 

Chairman Evans reviewed the items that the Board needs to consider for this site plan approval. The applicant needs:

1)      the property lines shown – Monarch should consider purchasing additional land to meet set backs

2)      the SEQRA done for the Industrial Park reviewed  – Attorney Wright will check into the SEQRA review

3)      3 handicapped parking spaces shown on the plans

4)      to locate the outdoor storage dumpster on the plans

5)      to locate the utilities on the plans

6)      to provide a planting schedule

7)      to show lighting on the plans

8)      to have Town Highway Superintendent Shellhouse to review the drainage and decide if the Town Engineer needs to review the storm water calculations

Roy Pedersen, P.E., asked if the Board would consider having a special meeting so the applicant would not have to wait until the August meeting for approval.   Chairman Evans told them they should get all the items together and complete the plans and get them to Mr. Woodbury within two weeks or so the Board could consider having a special meeting if enough of the members and the Attorney were available.

 

Motion made by Becky Goodell, seconded by Mike Mogenhan to table this site plan for Monarch Plastics.

 

Carried.                      Ayes-4                   Noes-0                      Absent-3

 

John Franklin, Business Manager for SAM’S Club, requested a sketch plan conference. 

He explained to the Board that SAM’S Club wanted to have a one time outdoor car sales event in their parking lot.  It would run for 3 or 4 days and consist of a local auto dealership displaying cars and trucks. It would use 100 parking spaces of their total 553 spaces and would be located at the far side of the parking lot.  He told the Board members it would not impact their current parking needs and should not have any impact on the traffic flow.

 

The Board members discussed:

1)      the buffers along Metcalf are adequate

2)      signage would be temporary and would require a permit

3)      this is a request for a one time event

4)      date and time for the event is unknown at the present time

 

Attorney Wright explained to the Board members this would be a short time deviation from SAM’S Club approved site plan and the Board could waive site plan approval for the temporary modification to the site plan.

 

PLANNING BOARD

JULY 10, 2002

PAGE FIVE

 

Chairman Evans asked Mr. Woodbury about any fire and safety issues. Mr. Woodbury suggested that they have a discussion with the Celoron Fire Department.

 

Motion made by Becky Goodell, seconded by Gary Swanson to waive the requirements for site plan review for SAM”S Club for a temporary use modification to their site plan approval.

 

Carried.              Ayes-4                     Noes-0                   Absent-3

 

Motion made by Mike Mogenhan, seconded by Gary Swanson to adjourn the meeting at 8:30 P.M.

 

Carried.                Ayes-4                    Noes-0                   Absent-3

 

 

___________________________________

Valerie Pierce, Secretary