Minutes of a Regular Meeting of the
Town Council of the Town of Ellicott
held at the
Administration Building,
August 1, 2001
at 7:00 P.M.
Present: Supervisor Tyler, Councilman Hendrickson, Councilman Lodestro, Councilman Miller, Councilman Taylor, Town Clerk Erlandson, Highway Superintendent Shellhouse, Attorney Duncanson, Code Enforcement Officer Woodbury, Legislator Spicer.
Supervisor Tyler opened the
meeting at 7:00 P.M. and led the Town Council in the Pledge of Allegiance. Town
Clerk Erlandson called the roll.
Legislator Spicer reported that Chautauqua
County recently took over two bridges in the Town of Ellicott: the Dow St.
Bridge & a bridge on the Wilson Hollow Road.
Town Clerk Erlandson read the
following items into the record:
1.
Newsletter:
Community Assistance Program (July 2001).
2.
Police
Activity Report: June 2001.
TOWN OFFICERS’ REPORTS
No
Reports.
Buffalo-Willard Water Project – Engineer Rex Tolman
reported that the installation of a new water service area in the
Buffalo-Willard St. Ext. area has been completed. He noted that some minor property restoration remains to be
conducted. However, he assured the
Council that the restoration work will be finished by the end of the year. Mr. Tolman stated that the total
cost
of the project was $947,527.00.
Therefore, the cost to each of the 177 homeowners in the service area
will be approximately $5,353.00.
Lyndon Blvd. Reconstruction Project - Tabled pending further review.
Renovation
of Administration Building –
Mr. David Walter, Habiterra Design
Group, presented a bid
recommendation letter re the renovation of the Ellicott Administration
Building. He noted that bids were
returned on July 24, 2001 at 2:00 PM. A
total of thirteen (13) bids were received for five contracts. Mr. Walter stated that the electrical bids
received were considerably higher than expected. However, Mr. Walter explained that he met with the apparent low
bidder for the electrical contract and determined that certain modifications
could be made to reduce the cost of the electrical contract. He recommended that the Council award the
bids as specified in his letter, including a change order re the
electrical contract. He estimated the
total cost of the project to be $488,657.00 (including the reduced electrical
contract).
RESOLUTION
105-01
Award Bids
(Renovation of Administration Building)
Motion by Councilman Hendrickson, seconded by
Councilman Lodestro to award the following bids for the renovation
of the Ellicott Administration Building located at 215 South Work St.,
Falconer, N.Y. pending a change order regarding the electrical bid (see
‘Building Renovation’ file for detail):
Asbestos Abatement - MCS Remedial, Orchard Park, N.Y. -
$13,390.00
General Construction - Remco Construction Co. Inc., Warren, Pa. - $249,400.00
Heating/Ventilating – King’s Heating & Sheet Metal Inc., Falconer, N.Y. - $72,750.00
Electrical – Ahlstrom-Schaeffer Inc.,
Jamestown, N.Y. - $114,500.00 (NOTE:
change order pending)
Plumbing – RD Controls & Mechanical, Arcade, N.Y. - $22,017.00
Adopted. Ayes - 5 Noes - 0 Absent - 0
Water and
Sewer Service on Fluvanna Ave. Ext. – The Town Council discussed the possibility
of installing water & sewer service along Fluvanna Ave. Ext. (Rte.
430) between the Jamestown City Line and the Fluvanna Townline Rd. Engineer Tolman suggested that the Town
conduct a feasibility study re the project. The Council asked Mr. Tolman to determine the cost of preparing a
feasibility study.
NEW BUSINESS
Tire Cleanup (Elam Ave.) – Highway Superintendent
Shellhouse asked the Town Council for permission to assist Chautauqua Co. with
a tire removal operation on a property located on Elam Ave. He noted that there are approximately 1,000
tires on the site. Councilman Lodestro
stated that the Ellicott Highway Dept. does not normally get involved with tire
cleanups. However, he explained that
the Co. Health Dept. considers the tires to be a possible public health risk
and should therefore be removed as soon as possible. Attorney Duncanson noted that an easement would have to be
obtained before the removal of the tires can begin.
RESOLUTION #106-01
Cleanup
of Tires on Elam Ave.
Motion by Supervisor Tyler, seconded by Councilman Taylor
authorizing the Town of Ellicott Highway Department to assist Chautauqua County personnel with a tire removal operation on a property located on Elam Ave.
RESOLUTION #107-01
Payment of Claims
Motion by Supervisor Tyler, seconded by Councilman Miller, to pay current claims 898-947, inclusive, in
the amount of $11,174.28 and charge to the proper fund or account.
RESOLUTION #108-01
Convene Executive Session (Pending Litigation: Smith)
Motion
by Councilman Taylor, seconded by Councilman Lodestro to Convene Executive Session for the purpose of discussing pending
litigation regarding the Town of Ellicott v. Smith matter. 7:42 – 8:55 PM
Adopted. Ayes - 5 Noes - 0 Absent - 0
RESOLUTION #109-01
Settlement re Town of Ellicott v. Smith
Motion
by Councilman Lodestro, seconded by Supervisor Tyler authorizing Councilman
Taylor to appear in Chautauqua County Supreme Court on August 2, 2001 as
a representative of the Town of Ellicott regarding the Town of
Ellicott v. Smith litigation and, further; directing Councilman Taylor, on
behalf of the Town of Ellicott, to enter into an agreement to resolve
the Town of Ellicott v. Smith matter according to the terms
stipulated in Executive Session and accepted by both parties.
Adopted. Ayes - 5 Noes - 0 Absent - 0
Motion
by Supervisor Tyler, seconded by Councilman Hendrickson to adjourn at 8:58 PM.
_________________________________
Michael C. Erlandson, Town
Clerk