MIME-Version: 1.0 Content-Type: multipart/related; boundary="----=_NextPart_01C885E7.113FE9C0" This document is a Single File Web Page, also known as a Web Archive file. If you are seeing this message, your browser or editor doesn't support Web Archive files. Please download a browser that supports Web Archive, such as Microsoft Internet Explorer. ------=_NextPart_01C885E7.113FE9C0 Content-Location: file:///C:/1D1A3A38/03-03-08.htm Content-Transfer-Encoding: quoted-printable Content-Type: text/html; charset="us-ascii" Minutes of a Regular Meeting of the

Minutes of a Regular Meetin= g of the

Town Council of the Town of= Ellicott

held at = the Administration Building,

215 S. Work Street, Falconer, N.Y. on

March 3,= 2008 at 7:00 P.M.

 

Present: Supervisor Miller, Councilman Orlando, Councilman Beckerink, Councilman Lodestro, Councilman Heintzelman, Town Cle= rk Erlandson, Highway Superintendent Shellhouse, Attorney Wright, Legislator Barmore.

 

Supervisor Miller open= ed the meeting at 7:00 PM and led the Town Council in the Pledge of Allegiance.    Town Clerk Erlandson called t= he roll. 

 

APPROVAL OF MINUTES

 

MOTION by Councilman Heintzelman, seconded by Councilman Lodestro to accept the minutes of the February 25, 2008 meeting as presented by the Town Clerk.

 

Carried.        =             &nb= sp;         Ayes - 5        =               =          Noes - 0        =             &nb= sp;         Abstain - 0

 

PRIVILEGE OF THE FLOOR=

 

Marilyn Nelson, 1922 Willard St. Ext. asked why the vacant clerical position in Town of Ellicott Assessor’s office has no= t been filled.

 

Susan Weaver, 170 Lakeside Blvd. spoke in favor of a proposal by the Southwestern Central School Boar= d to provide access from the Elementary School parking lot onto Allegheny Ave. 

 

CORRESPONDENCE

 

        &= nbsp;   Town Clerk Erlandson read the following items into the record:=

        &= nbsp;           &nbs= p;            &= nbsp; 

<= span style=3D'font-size:12.0pt;mso-bidi-font-size:10.0pt'>1.      Letter from Thomas Bar= tolo, Mayor, Village of Celoron, requesting that no further rezoning occur in the Town of Ellicott until a comprehensive plan has= been conducted.

2.      Notice re the annual State Legislative Breakfast sponsored by the Chautauqua County Chamber of Commerce<= /i> to be held on March 14, 2008.

 =

TOWN OFFICERS’ REPORTS

 

Counc= ilman Lodestro reported that the Ellicott Public Safety Committee met on Feb. 13, 2008 & the Ellicott Facilities Committee met on Feb. 1= 4, 2008.  He briefly outlined the topics that were discussed at the meetings.

 

Counc= ilman Heintzelman asked Highway Superintendent Shellhouse about the status of= the proposed water pump station in West Ellicott.

=  

Counc= ilman Beckerink reported that the Ellicott Budget Committee will meet in March 2008.

 

Counc= ilman Orlando reported that the Town would be moving ahead with several “demonstrat= ion projects” in conjunction with a grant received from the Chautauqua Lake Management Commission = involving protection of the Chaut. Lake Watershed.  (Minutes 2/4/08)

 

Town = Clerk Erlandson reported that a new municipal accounting software system was installed on t= he Town Clerk’s computers on Feb. 28, 2008.  (Minutes 1/21/08 et. seq.)  The system was purchased from Enhanced Business Systems, Albany, NY for a cost of $5,300.00. 

 

Mr. E= rlandson also reported that the operating software on the seven computers in the Ellicott Administrative offices was recently upgraded.

 

Atto= rney Wright reported that he recentl= y met with Chautauqua County officials regarding a proposal for the Town of Ellicott to become part of a municipal “co-operative” for purchasing electric & gas service.  (Minutes 12/3/07)  He explained that the “co-op= ” purchases the services from Erie County at reduced rates.  He noted that the Town= would benefit by paying less for electric & gas service.  Mr. Wright stated that his initial concerns re the proposal have been addressed & that he has no problem w= ith the Town joining the co-operative.

 

High= way Superintendent Shellhouse repor= ted that he has received specifications for a new street sweeper.  (Minutes 2/4/08)=

 

Supe= rvisor Miller stated that he would lik= e to design a “welcome packet” for new residents.  He asked for ideas & assistanc= e from the Town Council & other Town officials.

 

OLD BUSINESS

 

Access Rd. at Southwestern Central School - The Town Council discu= ssed a proposal by the Southwestern Central School Board to provide access from the Elementary School parking lot = onto Allegheny Ave.  (Minutes 2/5/08)  The Council has several concerns regarding the proposal.  Super= visor Miller noted that he received a letter from SWCS Superintendent Daniel George addressing the Council’s concerns.  The letter states that the school intends to install a gate in the existing parking lot that would be locked = most of the time.  The gate would b= e open to allow egress onto Alleg= heny Ave. only during “emergency” conditions.    Howev= er, the Council questioned what would constitute an “emergency”.  Councilman Heintzelman is concerned about increased traffic on Allegheny Ave.  He pointed out that when the Elementary School was constructed in 19= 99, the school board agreed not to allow access from the parking lot onto Allegheny Ave.  He feels that the school should ho= nor its original agreement.  Attor= ney Wright explained that the Town has limited options re how to respond if the school decides to allow access onto the street.  Highway Superintendent Shellhouse suggested that a traffic study be conducted of Allegheny Ave before the Council ma= kes a decision on the matter.  The C= ouncil will request the Chaut. Co. Dept. of Public Works to conduct a traffic study of Allegheny Ave.

 

Re-appointment to Boar= d of Assessment Review (Lloyd) – Supervisor Miller reported that Jean Lloyd’s term on the Ellicott = Board of Assessment Review has expired.  Town Clerk Erlandson reported that he has been unable to contact Mrs. Lloyd to determine if she is interested in continuing to serve on the BAR.<= span style=3D'mso-spacerun:yes'>  Tabled until the March 17, 2008 me= eting.

 

Local Law #3-2008: Rezoning of Property on Dunham Ave.= - Tabled pending complet= ion of the SEQR process by the Ellicott Planning Board.  (Minutes 2/25/08)

 

NEW BUSINESS

 =

RESOLUTION #40-08

Re-appoint Town Historian

 =

MOTION by Supervisor Miller, seconded by Councilman Beckerink re-appointing Karen Livsey, 3409 Gerry-L= evant Rd. as the Town of Ellicott Historian for 2008 at no pay. =

 

Adopted.        =             &nb= sp;       Ayes - 5    &nb= sp;            =             &nb= sp; Noes - 0    &nb= sp;            =             &nb= sp;  Absent - 0

 

RESOLUTION #41-08

Retain Tree Removal Service

 

MOTION by Supervisor Miller, seconded by Councilman Orlando to retain Taylor Tree Service to perform tree removal operations in the Town of Ellicott.

&nb= sp;

Adopted.         =             &nb= sp;     Ayes - 5        =             &nb= sp;         Noes - 0                 =             &nb= sp;    Absent - 0

 

REPORT FROM TOWN ASSES= SOR:

 

At the request of the = Town Council, Town of Ellicott Asse= ssor Marsha Painter was in attendance at tonight’s meeting.  Mrs. Painter updated= the Council on a number of pertinent issues related to the assessing department.  She stated that t= he appraisal company retained by the Town in 2007, JD Brearley Consultants LLC, has completed the appraisal of eve= ry residential property in the Town of Ellico= tt.  (Minutes 10/5/07)   She added that the company i= s currently appraising industrial and commercial properties.   However, due to several facto= rs, she explained that she is somewhat behind in regards to processing the new data= .  Mrs. Painter stated that she hopes = to have the new assessments completed soon and notices mailed out to residents= no later than May 1, 2008.  The C= ouncil expressed a number of concerns re the assessing department.  They asked Mrs. Painter a number of questions related to assessing as well as the management of her department.=   Councilman Heintzelman questioned = the value of retaining an appraisal company if the data is not being utilized.<= span style=3D'mso-spacerun:yes'>  The Council feels that the new assessments should be completed earlier than May 1 in order to give residen= ts more time to discuss them with the assessor.  Councilmen Beckerink & Heintze= lman asked Mrs. Painter which areas of the Town would be re-assessed in 2008.  Mrs. Painter responded that she wo= uld not know which specific areas will be re-assessed until the new data obtain= ed by Brearley has been processed = & entered into the computer.  Mr= s. Painter pointed out that the part-time clerical position in the assessing office has not been filled which is part of the reason she is behind.  Councilman Orlando asked Mrs. Pain= ter about the status of filling the part-time clerical position.  She stated that she has received e= ight job applications and will begin interviewing candidates soon.  The Council asked Mrs. Painter to = do her best to resolve the problems in the assessing office.  The Council also asked her to get = the new assessment notices mailed out as soon as possible.  Supervisor Miller asked her to att= end the first Town Council meeting in May 2008 following the mailing of the new assessment notices.

 

RESOLUTION #42-08

Payment of Claims=

&nb= sp;

MOTION by Supervisor Miller, seconded by Councilman Heintzelman to pay = 2008 current claims #197-221, inclusive, in the amount of $34,759.93 and cha= rge to the proper fund or account.

 

Adopted.        =             &nb= sp;       Ayes - 5    &nb= sp;            =             &nb= sp; Noes - 0    &nb= sp;            =             &nb= sp;  Absent - 0

 

RESOLUTION #43-08

Executive Session (Personnel)

 

MOTION by Supervisor Miller, seconded by Councilman Orlando to convene = Executive Session for the purpose of discussing a personnel matter.   8:20 - 9:07 PM.

 

Adopted.        =             &nb= sp;       Ayes - 5    &nb= sp;            =            =    Noes - 0        =             &nb= sp;           Absent - 0

 

Motion by Supervisor Miller, seconded by Councilman Heintzelman to adjourn at 9:08= PM.

 

Carried.        =             &nb= sp;        Ayes - 5        =             &nb= sp;          Noes - 0        =                      =    Absent - 0

 

 

      = ;            &n= bsp;            = ;            &n= bsp;            = ;            &n= bsp;            = ;   _________________________________

      = ;                      &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;     Michael C. Erlandson, = Town Clerk

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        =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =                =             &nb= sp;           (3/3/08 – Regula= r Town Board Minutes con’t)

PAGE=  

 

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