Minutes of a Regular Meeting of the
Town Council of the Town of Ellicott
held at the
Administration Building,
February 7,
2001 at 7:00 P.M.
Present: Supervisor Tyler, Councilman Hendrickson, Councilman Lodestro, Councilman Miller, Councilman Taylor, Town Clerk Erlandson, Highway Superintendent Shellhouse, Attorney Duncanson, Police Chief Vanstrom, Code Enforcement Officer Woodbury, Legislator Spicer.
Supervisor Tyler opened the
meeting at 7:00 and led the Town Council in the Pledge of Allegiance. Town
Clerk Erlandson called the roll.
BID OPENINGS (New Police Cars)
The Town Council opened two (2) bids for two (2) new cars for the Ellicott Police Dept. The Council directed Chief Vanstrom to review the bids and make a recommendation re which one to accept.
Motion
by Councilman Miller, seconded by Supervisor Tyler to accept the minutes of the
January 17, 2001 meeting as presented by the Town Clerk.
PRESENTATION: Tanglewood Manor
Ms. Cynthia Nannen, Executive Director, Tanglewood Memory Gardens, outlined plans for the
new memory care facility to be constructed at Tanglewood Manor. She
presented a sketch plan of the facility.
Ms. Nannen explained that the state-of-the-art facility will provide
care for patients with Alzheimer’s disease and other dementia-related
illnesses. She added that the new unit
will be secure and minimize confusion for the residents. Construction of the facility will begin in
March 2001 and completed by the end of 2001.
PRIVILEGE OF THE FLOOR
Mr. Neil Trainor, 15 Elmwood Ave. WE, commented on a proposal to upgrade the
infrastructure in the Lyndon Park area.
(see minutes – 1/17/01) In his opinion, the Town should not expend
monies for the project since the property is privately owned.
Town Clerk Erlandson read the
following items into the record:
1.
Invitation
to the Falconer American Legion Annual Appreciation Dinner on Feb. 19, 2001.
2.
Notice
from New York Dept. of State that Town of Ellicott Local Law #7-2000 has been
received and filed.
3.
Notice
re upcoming Annual Local Government Conference.
4.
Newsletter:
Community Assistance Program.
5.
Falconer
Fire Incident Report: December 2000.
6.
Police
Report: Dec. 2000 & Jan. 2001.
TOWN OFFICERS’ REPORTS
Councilman Miller reported
that he and Councilman Lodestro met with Village of Falconer officials re
possible sharing of services.
Councilman Lodestro reported
that the Ellicott Insurance Committee met earlier today with Randy Graham from Slone-Melhuish Insurance. Mr. Graham is the Town of Ellicott’s
insurance representative. The Town’s
current comprehensive liability insurance policy will expire on March 2,
2001. The insurance committee discussed
renewing the policy for 2001-2002. Mr.
Lodestro pointed out that the Town’s insurance provider, Selective Insurance, is proposing a 35% annual premium increase
for the 2001-02 period. According to
Mr. Lodestro, the insurance committee feels that such an increase is
unacceptable. He and Councilman Miller
recommended that the Town renew the policy on a monthly basis. This will give the insurance committee time
to explore other alternatives.
Renewal of Town Insurance Policy
Motion by Supervisor Tyler, seconded by Councilman Hendrickson authorizing the
Town of Ellicott to renew the Town
of Ellicott’s comprehensive liability
insurance policy with Slone-Melhuish
Insurance, Jamestown, New York for the year beginning March 2, 2001 and
ending March 1, 2002 with the stipulation
that the Town of Ellicott pay the premium in ten (10) installments during that time period; and, further, that the Town
of Ellicott can terminate the policy with Slone-Melhuish
Insurance at any time.
Councilman Hendrickson
reported that he and Town Clerk Erlandson prepared a grant request for funding to be used for renovation of the third
floor of the Ellicott Administration Building.
Town Clerk Erlandson reported that he prepared a grant request for funding to create a document retention schedule for the Town of Ellicott.
Supervisor Tyler reported that the Town of Ellicott will receive an American Public Works award for the Airport Hill Sewer Project.
RESOLUTION
#41-01
Accept Bids
(New Police Cars)
Motion by Supervisor Tyler, seconded by Councilman Lodestro to accept the low bid from DeLacy Ford, Elma, New York for the purchase of two (2) new patrol cars for the Ellicott Police Department at a total cost to the Town of Ellicott of $41,896.00 ($20,948.00 each); and, further, authorizing the Ellicott Police Chief to purchase the cars from the New York State Office of General Services should DeLacy Ford not meet delivery specifications.
RESOLUTION #42-01
Computer
Use Policy
Motion by Councilman Miller, seconded by Councilman Hendrickson to establish a computer use policy for Town of Ellicott employees. (see ‘Computer Use Policy’ for detail)
Buffalo-Willard Water Service – Highway Superintendent Shellhouse reported that construction of the new water line in the Buffalo St. Ext.-Willard St. Ext. area is about half complete.
Renovation of Administration Building – Representatives from Habiterra Associates and Bacik-Karpinski discussed a proposal to renovate the Ellicott Administration Building. A sketch of the proposed new floor plan was presented. Specific aspects of the proposal were explained & several alternative plans were discussed. The projected cost of the project is $498,000.00. The representatives answered a number of questions from the Councilmen re the project. The Council discussed the renovation proposal. Supervisor Tyler pointed out that the proposal will need to go to public referendum before it can be approved. Attorney Duncanson noted that the earliest the project could be placed on the ballot for referendum would be November 2001. Tabled pending further review.
Lyndon Blvd. Improvements – Councilmen Lodestro & Miller reported that they met with officials from the Greater Jamestown Economic Development Zone (GJEDZ) re a proposed plan to reconstruct Lyndon Blvd (minutes 1/17/01). Mr. Miller stated that should the Town Council approve the proposal, the Town of Ellicott would be required to provide funding for one third of the overall reconstruction costs. The remaining costs would be shared equally between Chautauqua County and the businesses located along Lyndon Blvd. Councilman Hendrickson expressed his concerns with moving ahead with the project since Lyndon Blvd. is privately owned. Mr. Lodestro explained that grant funding might be available to fund a portion of the project. However, to be eligible for grant funding, the Town would be required to assume ownership of the property and designate the area an “industrial park”. Mr. Lodestro & Mr. Miller will continue to look into the matter.
NEW BUSINESS
RESOLUTION #43-01
Per Diem Rate (Association of Towns Meeting)
Motion by Councilman Taylor, seconded by Councilman Lodestro to establish a per diem rate of $50.00 each for Ellicott Town Councilman Brian
Taylor, Councilman Cecil Miller and Town Clerk Michael Erlandson while
attending the Association of Towns Annual Meeting in New York City from
February 17 – 21, 2001.
Adopted. Ayes - 5 Noes - 0 Absent - 0
RESOULTION #44-01
Waive Sign Permit Fee (Fluvanna Fire Dept.)
Motion by Supervisor Tyler, seconded by Councilman Hendrickson to waive the $50.00 sign permit fee for
the Fluvanna Fire Department regarding a new sign to be erected at the Fluvanna
Fire Hall provided that the sign is permanent.
Adopted. Ayes - 5 Noes - 0 Absent - 0
The Council cancelled the
Ellicott Town Council meeting scheduled for February 21, 2001.
RESOLUTION #45-01
Budget Encumbrances and Transfers
Motion by Supervisor Tyler, seconded by Councilman Hendrickson authorizing
Town of Ellicott Supervisor to make the following budget encumbrances and
transfers:
Encumber the amount of $27,400.25 into Account #A3120.1 (Police – Personal
Services); encumber the amount of
$4,000.00 into Account #A3120.2 (Police – Equipment); encumber the amount of $7,537.36 into Account #A3120.9 (DWI);
pertaining to the fiscal 2000 budget:
transfer the amount of $3,272.90 from Account #A3120.4 (Police – Contractual)
to Account #A3120.1 (Police – Personal Services); transfer the amount of $725.00 from Account #B3620.1 (Code
Enforcement – Personal Services) to Account #B3620.4 (Code Enforcement –
Personal Services); transfer the
amount of $3,895.49 from Account #DB5130.2 (Machinery - Equipment) to Account
#DB5120.4 (Machinery - Contractual);
pertaining to the 2001 budget:
transfer the amount of $766.00 from Account #A1620.4 (Buildings - Contractual)
to Account #A1620.2 (Buildings – Equipment).
Adopted.
Ayes - 5 Noes - 0 Absent - 0
RESOLUTION #46-01
Payment of Claims
Motion by Councilman Taylor, seconded by Councilman Miller to pay current claims #47-157, inclusive, in
the amount of $57,485.57 and charge to the proper fund or account.
Adopted. Ayes - 5 Noes - 0 Absent - 0
RESOLUTION #47-01
Convene Executive Session (Pending Litigation: Assessment & Code Violation)
Motion
by Supervisor Tyler, seconded by Councilman Hendrickson to Convene Executive Session for the purpose of discussing pending litigation involving an assessment
matter and an alleged code violation on West Oak Hill Rd. 8:45 – 9:28 PM
Adopted. Ayes - 5 Noes - 0 Absent - 0
Motion
by Supervisor Tyler, seconded by Councilman Hendrickson to adjourn at 9:28 PM.
Carried. Ayes - 5 Noes - 0 Absent - 0
_________________________________
Michael C. Erlandson, Town Clerk